In Virginia, both fingerprint scanning and data capture occur on live scan devices that use proprietary computer programs to process this information. This approach negatively impacts processing efficiency, data accuracy and probably long-term costs. The current approach makes it difficult to update live scan devices to implement new laws, policies and procedures.
The IDS project, begun in 2003 and as of May 2006 installed (with an interim program) on 136 of 186 production Live Scans submitting arrests to VSP, will:
- Create IDentification Stations (IDS) that will utilize a standard personal computer for fingerprint data processing.
- IDS shall interface with local systems in the same manner as today except:
- Interfaces will occur with IDS instead of the live scan scanner.
- Standard data fields will be expanded to include the new Offense Tracking Number (OTN). OTNs will not initially be required from local systems.
- IDS shall load arrest data from magistrates by scanning a 2D bar code that will be printed on the arrest document.
- IDS shall receive fingerprint images from:
- Existing fingerprint scanners (for agencies that currently have live scan)
- New dedicated fingerprint scanners (for new agencies and upgraded systems)
- Fingerprint card scanning systems
- IDS processes shall use the new Offense Tracking Numbers (OTNs), when provided by magistrates and courts, to help improve the ability of criminal justice agencies to link offense records.
- IDS shall include integrated mugshot functionality with the ability to submit a type 10 record to State Police. The solution will also integrate with existing local mugshot systems. While IDS will be capable of submitting mugshots to State Police, this capability will not be initially be implemented.
- IDS shall transmit fingerprint records to State Police in the same manner as today, with the addition of OTNs.
- What is IDS?
- Who is paying for IDS?
- Who owns IDS?
- How is IDS different from our current Live Scan system?
- When will this happen in our agency?
- Can we keep our old live scan?
- What about paid maintenance on our old live scan?
- Is IDS replacing our Records or Jail Management System (RMS/JMS) Interface to LiveScan?
- How will this affect our RMS/JMS Interface to Live Scan?
- Where can I find the RMS/JMS/MS (MS: Mugshot System) Interface specs for IDS?
- Will I need to continue to print cards or other forms at my agency?
- What is the OTN?
- What is IJP, and how is IDS related to it?
- How can I get IDS pricing?
IDS (IDentification Station) is comprised of (1) a PC with software to take data and fingerprints, (2) a fingerprint scanner, (3) a bar code reader, and (4) a printer.
The IDS software, personal computer and bar code reader will be provided at no charge to most agencies that currently use live scan to fingerprint criminal offenders.
The agency will own the system after VSP transfers title.
Currently four Live Scan vendors are represented in Virginia with more than ten different configurations in 220 Live Scan systems in 150 agencies that submit to VSP. IDS will provide a standard user interface for each agency in Virginia that submits to VSP. In future releases, most of the identification messages that currently are returned via VCIN (in criminal agencies) will be sent via Email to IDS. IDS will also provide for automatic Email notifications of user-initiated changes to transmitted records, and IDS will be able to transmit mugshot and SMT images to VSP. An emphasis is being placed on making IDS user-friendly.
IDS has begun to be installed in criminal justice agencies already, and this process is expected to continue into 2006. If no one has contacted your agency regarding installation, please contact VSP.
The current live scan belongs to the agency, so the agency may keep it. Once IDS has been implemented in the agency, the old live scan cannot be used to transmit to VSP.
A notice was sent to Live Scan agencies in October 2003 to discontinue paying maintenance annually. The phase-in will allow for the best use of paid maintenance where possible.
IDS will not replace your RMS or JMS (booking system). Some criminal booking agencies currently have data that flows from their RMS/JMS to live scan, and it is anticipated that these interfaces will continue much in the same manner as they do today. Agencies that do not currently have a RMS/JMS interface but would like one are encouraged to provide their vendor with a copy of the VSP Interface specs (see "Where can I find the RMS/JMS/MS Interface specs for IDS?" below).
If you currently have an RMS/JMS interface, it is vital that you submit the VSP Interface Specifications to your RMS/JMS/MS (MS: Mugshot System) vendor (see "Where can I find the RMS/JMS/MS Interface specs for IDS?" below) for any changes that may need to be made to accommodate the OTN (see below), as well as to keep abreast of current data edits.
Please contactVSPfor the most recent interface specification document.
Transmissions to VSP are stored in an electronic archive system when they arrive at VSP, and the criminal history data and fingerprints are stored electronically in two other separate systems. Notices and subsequent ID responses sent to the IDS system directly ensures receipt of the record.
Offense Tracking Numbers (OTN) will be implemented in the state magistrate system, court case management system, computerized criminal history, live scan and the state’s central jail management database (LIDS). The use of OTNs in large state databases will encourage local agencies to also use OTNs. OTNs will also be added to important system interfaces. This will:
- Increase the probability that defendants/offenders will be fingerprinted.
- Eliminate the need for courts to process CCRE court disposition forms.
- Decrease the probability that defendant/offenders will be fingerprinted more than once for the same offense.
- Allow offense information to be linked and shared automatically between criminal justice agencies.
- Create new opportunities to improve the efficiency to criminal justice processes.
- Allow for the implementation of quality control mechanisms to improve data quality.
- Generally improve the quality of data on the court case management system, computerized criminal history, and the central jail database (Local Inmate Data System or LIDS).
On IDS, OTNs will be scanned in with a bar-code reader.
For information about IJP: http://www.dcjs.org/ijp/?menuLevel=5
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